Build your team carefully. Think about how they will work together and if they will work together. Many entrepreneurs run their teams “blind”, with each member having zero knowledge of the other members; or even that other members exist. This is what I currently do.
One of the other problems in running a virtual team is putting a face to a name. When you are working together in person, you soon get to know the other person, and being able to put the face to the name helps create bonding.
There are advantages to running a team that is totally task-focused, with minimal interaction. Time isn’t wasted around the coffee bar on break time, but everyone needs a modicum of human contact – even people who consider themselves as dysfunctional but technically-brilliant “loners”. If your business involves technology or coding, you may run into a few of these. You need to know which type of set up works best for you and your business. Will it be personality-based with disclosure and inclusion in your business process, or task-oriented with the focus strictly on component completion?
Before you can set up a virtual dream team that will help your venture become successful, you have to know your business inside out. There is no room for fuzzy thinking – and there’s definitely no room for assuming that your team will magically “do everything” or read your mind.
Creating great systems for your virtual Team can be broken down into ten very concrete steps. Tackle them systematically, one at a time, and you’ll set yourself – and your team – up for success.
Step One: Set Your Goals
The core of your success is your goal; how clearly your virtual team understands it and how committed they are to reaching it. That is what you need to ensure from the start. When it comes to goals, your team needs to understand the twin “C”s – clarity about the common goal, and commitment to reaching it.
You also will need the twin “D”s in place to ensure this happens:
Your projects should operate like an efficient factory assembly line: Everyone knows the protocols and their parts (the “definition”); they are given their tasks and told what the target is, along with the completion date (“deadlines”). Then off they go, with a determined focus to reach your goal.
To achieve all this, however, you need to choose the right team. Knowing exactly who you need, what you want them to do, and taking into account how they are going to work together is vital to everything else working. And then you need to clearly communicate your goals and set out parameters for reaching these.